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Receptionist / Office Coordinator

We are currently seeking a Receptionist/Office Coordinator to help serve our beautiful downtown Seattle office.

The Receptionist/Office Coordinator will be cross-trained in other administrative areas, including scanning.  This position requires availability during core business hours, occurring between 8:30 am and 5:30 pm, Monday through Friday.  Overtime is required seasonally in the spring (March-April) and fall (September-October).  During these periods, the position will require availability from 9:00 am – 6:00 pm, Monday through Friday and occasionally on Saturdays.  Flexibility in regards to scheduling is essential for this role. 

When performing Office Coordinator duties, the candidate selected will be responsible for ensuring the smooth operations of the office and administration functions, including:

  • Event set-up/take down.
  • Securing and stocking food and supplies.
  • Incoming and outgoing mail support.
  • Kitchen/common area organization.

When performing Receptionist duties this position is responsible for:

  • Answering a multi-line phone system and directing calls.
  • Greeting clients and guests.
  • Scheduling conference rooms.
  • Processing mail, shipping, and faxes. 

During March, the position will require spending a substantial amount of time scanning documents.

Duties will also include a variety of administrative support projects under the direction of firm leadership, including event scheduling and arrangements, travel arrangements, and additional responsibilities specific to public accounting processes, especially during busy season.

The candidate selected will have an energetic personality and be willing to go the extra mile for our clients and our employees.  Candidates will need to be self-directed and able to work independently; have excellent verbal and written communication skills; be skilled multi-taskers; and must be detail-oriented and organized.

About PS:

Peterson Sullivan is a Seattle-based CPA and advisory firm with a passion for providing exceptional expertise, communication, and client service to publicly traded and closely held middle-market companies, nonprofit organizations, and high net worth individuals throughout the Pacific Northwest and internationally.  Our over 180 professionals draw on a deep pool of knowledge, skills, and experiences to provide sound advice and serve our client's needs.

At Peterson Sullivan we offer a flexible, team-oriented work environment, great company benefits, and a competitive compensation package.  We are proud to be an Equal Opportunity Employer.

Visit our social media pages to learn more about what it's like to work at Peterson Sullivan!

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